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R15 · Governance

# Governance, responsibilities and versions

What it is for. Document who decides, who can publish and how knowledge changes.

[Excel (.xlsx)](https://academy.innguma.com/en/library/descargas/R15-governance-responsibilities-and-versions.xlsx)[Word (.docx)](https://academy.innguma.com/en/library/descargas/R15-governance-responsibilities-and-versions.docx)[PDF for printing](https://academy.innguma.com/en/library/descargas/R15-governance-responsibilities-and-versions.pdf)[Text (.md)](https://academy.innguma.com/en/library/descargas/R15-governance-responsibilities-and-versions.md)[See the template](https://academy.innguma.com/en/library/governance-responsibilities-and-versions/#plantilla)

The four downloads (Excel, Word, PDF and text) are generated from this same sheet.

**When to use it.** Before making a decision or updating the corresponding product. You can use a spreadsheet, a document or a notebook; no software licences are needed.

## How to use it

1.  Start with the real decision or question you need to resolve and set a cut-off date.
2.  Fill in only what can be verified; write **NOT VERIFIED** when data is missing.
3.  Separate observed facts, hypotheses and implications, and name a reviewer.
4.  Keep the original version and record relevant changes when you update it.

Do it yourself

## Editable template

| Activity / product | Contributes | Analyses | Reviews | Approves | Receives | Access level |
| --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  |

| ID | Version | Cut-off date | New / withdrawn evidence | What changed | Reason | Approver |
| --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  |

Company A case · simulation

Fictional case

## Guided example · Company A

Company A adds a piece of evidence that invalidates an earlier inference; it publishes version 1.1 with the change explained and an identified owner.

Educational simulation: fictional information and organisations.

## Mistake to avoid

Do not confuse a register of owners with real authorisation to access sensitive information.

## Final check

-   Is it clear which decision or need it serves?
-   Can the evidence be located, and is it dated?
-   Are uncertainties and limits made explicit?
-   Can someone else repeat or review the work?

**Notice:** entirely fictional case. The tools are for educational purposes; they do not represent an audit or certification.

**Where you learn it** 

-   [1.5 · The intelligence cycle: a human, continuous system](https://academy.innguma.com/en/thinking-in-terms-of-intelligence/the-intelligence-cycle-a-human-continuous-system/)
-   [2.4 · Roles, governance and dissemination](https://academy.innguma.com/en/designing-a-monitoring-system/roles-governance-and-dissemination/)
-   [2.5 · Designing the monitoring plan](https://academy.innguma.com/en/designing-a-monitoring-system/designing-the-monitoring-plan/)
-   [3.5 · Agents, tools, persistent knowledge and interoperability](https://academy.innguma.com/en/ai-applied-to-intelligence/agents-tools-persistent-knowledge-and-interoperability/)
-   [4.1 · Implementing a system is not installing a tool](https://academy.innguma.com/en/method-governance-and-une-166006/implementing-a-system-is-not-installing-a-tool/)
-   [4.2 · Responsibilities, governance and evidence](https://academy.innguma.com/en/method-governance-and-une-166006/responsibilities-governance-and-evidence/)
-   [6.2 · Organisational memory: making knowledge outlive the chat and the analyst](https://academy.innguma.com/en/intelligence-in-the-organisation/organisational-memory-making-knowledge-outlive-the-chat-and-the-analyst/)
-   [6.3 · Collaboration and networked roles: intelligence that does not depend on a single person](https://academy.innguma.com/en/intelligence-in-the-organisation/collaboration-and-networked-roles-intelligence-that-does-not-depend-on-a-single-person/)
-   [6.5 · Continuous improvement: turning every monitoring cycle into organisational learning](https://academy.innguma.com/en/intelligence-in-the-organisation/continuous-improvement-turning-every-monitoring-cycle-into-organisational-learning/)

**In the Lab** 

[L01 · Maturity assessment](https://academy.innguma.com/en/lab/maturity-assessment/)

**Use** 

It works with a spreadsheet, a document or a notebook, with no software licences. It does not replace expert review or certify regulatory compliance.